Automate Your Email Workflow with Zapier and Gmail

As a business owner or professional, managing email leads can be time-consuming and overwhelming. With Zapier's 'New email matching search' trigger, you can streamline your workflow and stay on top of your inbox. In this article, we'll explore how to use Zapier and Gmail to automate your email workflow.

Understanding HARO and Directory Sites

To understand the power of Zapier's email triggers, let's first look at directory sites like Houzz and OneFlare. These platforms connect businesses with people looking for services. For example, a client might search for an architect on OneFlare and request a quote. As an architect, you want to reply to that person ASAP to increase your chances of getting the job.

Triggering Workflows with Gmail

Zapier allows you to set up workflows based on specific email searches. In this case, we can use Zapier's 'New email matching search' trigger to send notifications whenever an email matches a specific search criteria. For instance, we might set up a search for 'Auto quote submitted for Accounting job.'

Search Tips

Before setting up your workflow, make sure your search is correct. You can learn more about Gmail's search functionality here. Some other examples of searches you could try include searching for 'New email matching search' or 'Gmail keyword notifications.'

Workflow Ideas

Now that we've set up our trigger, let's explore some workflow ideas. For example, we might send a notification to ourselves whenever an email matches our search criteria. Or, we could automatically forward relevant emails to a specific team member.

In conclusion, Zapier's 'New email matching search' trigger is a powerful tool for automating your email workflow. By setting up custom searches and workflows, you can stay on top of your inbox and respond quickly to leads. Whether you're an architect or a business owner, this feature can help you streamline your workflow and increase productivity.

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